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Other =>> Alliance coordination =>>

Secretariat: Support for governing bodies and communication

Responsible entity: Secretariat
Completed by: December 2005
Total budget: $3,887,479

Total budget includes Secretariat's salaries: $2,077,479

Target description and how it will help reach GAVI milestones

The GAVI Secretariat: services the Board and Executive Committee, including: working with the Board Chair to finalize meeting dates, locations and agendas; preparing all correspondence with Board and EC members; drafting and publishing the reports of the meetings and teleconferences; working with constituencies to nominate new members; providing human resource and financial support to developing country health ministry members;
--services the Working Group, including: managing all teleconferences and meetings; drafting meeting and teleconference agendas and reports;
--prepares and disseminates consistent documentation on GAVI priorities, policies and procedures;
--manages communications for the Alliance, including media relations, web site and quarterly publication
--arranges the Partners’ Meeting every two years.

ALL MILESTONES: GAVI needs well-functioning collaboration mechanisms achieved through Board, Working Group, Executive Committee, Partners’ Meeting etc., as well as increased awareness of immunization and GAVI’s unique contribution to ensure long-term commitment and resources.

Justification for selection of activities

The most significant costs for management of Board, EC and WG budget are related to travel and support costs for developing country representatives to participate - a requirement for GAVI to function.

GAVI Board has requested the GAVI Secretariat to assume a more active role in communications, especially in light of cessation of Advocacy and Communications Task Force and need for better alignment with Vaccine Fund resource mobilization activities.

Partners’ meeting is stipulated in GAVI founding documents and provides opportunity for information sharing, consultation, and high-level commitments.


Activities Budget Coordinating partner/ support partners Expected outcomes
Management of GAVI Board, Executive Committee, Working Group $560,000 Secretariat • GAVI governance operations are efficient and effective;
• documentation materials for meetings and teleconferences are adequate for decision-making;
• reports of meeting and teleconferences are accurate and timely.
Communications $600,000 Secretariat • Increased awareness of GAVI and The Vaccine Fund and issues of importance among key audiences, especially potential donors;
• increased GAVI website usage by 50%;
• web-accessible database on the activities and progress GAVI and The Vaccine Fund used by all partner constituencies;
Partners' Meeting $650,000 Secretariat • Partners' Meeting is attended by all relevant partner constituencies
Rent for secretariat $660,000 Secretariat

Detailed information on activities

GAVI Board, EC, WG management $560,000
Web site $100,000
Immunization Focus $100,000
Board reports $40,000
Annual report (joint GAVI/VF) $60,000
PR agency $120,000
Int'l opinion-leader outreach activities $100,000
Database $80,000
Partners' meeting $650,000
Rent for secretariat $660,000

Targets by priority area


==>> Alliance coordination

Secretariat: Support for governing bodies and communication
RWG: coordination of partners efforts in the regions

Strengthening service delivery

==>> Health information and monitoring systems

==>> Contributing to alleviation of system-wide barriers

==>> Enhanced efforts in large population countries

Ensuring access to vaccines and related products

==>> Procurement/Supply of existing products

==>> Development and introduction of new, near-term products

==>> Managing process for country support from Vaccine Fund

Securing long-term financing

==>> Financial sutainability

==>> Recapitalization of The Vaccine Fund

Strategic planning & monitoring

==>> Setting priorities

==>> Monitoring progress

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