The GAVI / Vaccine Fund country proposal process
All eligible countries are invited to submit proposals, with 10-day reviews held in Geneva twice a year. Countries are strongly encouraged to prepare their proposals in collaboration with their national partners. Alliance members at the country level (usually an ICC) are required to sign the proposals, thereby indicating their endorsement and agreement with the information provided.
The Guidelines for Proposals and Application Form (see column to right) are available in English, French and Russian; proposals are accepted in either English or French.
The review/the reviewers
Proposals are reviewed at set times throughout the year in Geneva by a group of independent experts in health and immunization. Currently there are nine reviewers, eight of whom are from developing or middle income countries. Some are current or previous EPI managers, directors or medical services or the like, one is a health economist (a health minister was previously on the Committee). No country documentation is sent out to the reviewers before the review sessions in Geneva.
Prior to their review by the Committee, each proposal has been pre-assessed by a WHO expert group which looks at consistency of information, validity of data provided, coordination with polio eradication and injection safety efforts. Their feedback is provided in written form to the Independent Review Committee for their use during deliberations on the proposals.
The review results in recommendations as follows:
- Approval with clarifications some details or numbers have to be clarified, decision subsequently to be taken by the Secretariat, usually within a month.
- Conditional approval deficiencies in one or more major areas; response to conditions to be reviewed again by the review committee at a later round.
- Resubmission Major deficiencies or incomplete proposals. Full re-submission and new review at a later round required.
The review committee recommendations are forwarded to the GAVI Board for decision. To date, the GAVI Board has accepted all of the independent review committee recommendations. The Vaccine Fund Board usually meets within hours to confirm the GAVI Board decision. To date, the Vaccine Fund Board has confirmed all of the decisions made by the GAVI Board, without exception.
The review process from the cut-off date for submission of proposals, to notification of review outcome to countries is executed within six to eight weeks.
The guidelines and forms for proposal submissions appear below. They were revised in August 2002 (Revision 4). This version should be used for all new proposals.
You may download Microsoft Word versions of the proposal documents:
You may also download Microsoft Word versions of the annual report form:
Guidelines for preparing a national immunization program financial sustainability plan.
If you have questions, please contact your local UNICEF or WHO office, or the GAVI Secretariat at firstname.lastname@example.org